The Builders Association
of Central PA presents the

1.        EXHIBIT TIME:  Friday, March 13^th Noon  to 7:00 p.m.; Saturday, March 14^th 10:00 a.m. to 7:00 p.m.; Sunday, March 15^th 10 a.m. to 4:00 p.m.

2.        INSTALLATION TIME/MOVE-IN:  Thursday, March 12^th 7:00 a.m. to 8:00 p.m. and Friday, March 13^th 7 am to 11 am. The Builders Association will assign all exhibitors a move-in time.

3.        DISMANTLING TIME/MOVE-OUT:  Sunday, March 15th 4:00 p.m. to 10:00 p.m. Exhibitors dismantling displays (including taking down signs, putting away literature or disassembling any part of the display)  prior to 4:00 p.m. will forfeit their right to register as a prior year exhibitor for the Year 2010 Home Show. Please do not park at anytime on the Access Road. Violators will be towed and ticketed. All items from the display must be removed from the facility before 10pm. Violators will be fined. 

4.        MOVE-OUT ON ARENA:  All Arena exhibitors will be issued a move-out ticket by a show volunteer once their display is completely dismantled. Exhibitors without a ticket will not be permitted into the load/docking areas. The issued ticket will need to be given to the staff person at the gate of the load/docking area. 

5.        CONCOURSE and MEZZANINE LEVEL RESTRICTIONS: All materials/equipment needs to be transported by push or hand carts with rubber wheels to prevent damage to floors. No pallet jacks are permitted in these areas. This will be strictly enforced. Violators will be fined. Electrical limited to a maximum 5 amps/500 watts/110 volt. Construction is restricted to eight (8) feet in height in the Mezzanine Level and the Concourse.  Booths on the Concourse and the Mezzanine Level are 10’ wide by 8’ deep. No booths may exceed this size. This will be strictly enforced. No landscaping displays permitted on the Concourse or Mezzanine Levels. Water is prohibited on the Concourse Level and Mezzanine Level. 

6.        ELECTRICAL OUTLETS/FLOOR DRAINS:  Electricity will be 110-volt and is available at each exhibit space.  220-volt power must be arranged with the Association and is only available in Wall (W) Sites on the Arena Floor.  Exhibitors requiring water at their sites are only permitted in booths with floor drains. Water is only permitted on the Arena Floor. 

7.        DISPLAYS:  All exhibits must be designed, constructed and operated in good taste and in the best interest of the show.  Cleaning and maintenance of the booth will be the responsibility of the Exhibitor.  All displays must be restrained within the limits of the Exhibitor’s booth or booths.  Backdrops will be provided in the form of 8’ curtains and 3’ side curtains.   

8.        EXHIBIT SITES:  Registration is limited to a maximum of four (4) exhibit sites per exhibitor unless special approval has been received from the Committee. 

9.        SUBLETTING: Exhibitor shall not sublet or share with another vendor, any part of the space herein contracted unless special approval has been received from the committee and special fees established.    

10.     FOOD:  No food giveaways are permitted in exhibit booths. Cooking of food is strictly prohibited. 

11.     SELLING: Cash Sales of any items is strictly prohibited.  

12.     INSURANCE:  Insurance desired by Exhibitor must be placed at his own expense.  All Exhibitors must provide a current certificate of insurance against liability no later than January 30, 2009. This insurance must be maintained for the duration of the Home Show dates. 

13.     LIABILITY:  The association will not be liable for any damage done to exhibits by fire or any other natural element, nor will it be liable for injuries to exhibitors or their employees, for damage to property in their custody, owned or controlled by them, which claims for damages, injuries, etc. may be incident to, arise from, or be connected with their use or occupation of space, and the exhibitor shall indemnify and hold the management harmless against any such claim. 

As a condition of registration and participation, all exhibitors shall be required to and expressly agree to indemnify and hold harmless the Association, its officers, employees, and agents from and against any loss, expense, or claim, including reasonable attorney's fees, as a result of any action or failure to act on the part of exhibitor, its employees, or agents. 

14.     DESTRUCTION OF PREMISES:  Exhibitors are liable for any damages it, its employees, or agents cause without limitation. The Exhibitor is also prohibited from using any fasteners of any type to secure any portion of his exhibit to the floor or provided tables.  Exhibitors may not apply paint, lacquer, adhesive, or any other coating to building columns, floor or walls or to provide booth equipment. Any damage caused to the premises will be billed to the exhibitor. 

15.     HELIUM TANKS:  Helium tanks are prohibited at the show with the exception of ‘Party-Size’ tanks (equivalent to the size of a gas grill propane tank) 

16.     SECURITY:  Association will engage security staff during the course of the Exposition but assumes no liability for loss or damage by any cause. 

17.     SOUND DEVICES AND AUDIO VISUAL EQUIPMENT:  Unnecessary noises, loud attention-getters or loud radio, TV, organ music or any other type of noisy demonstration, including PA systems are prohibited.  Video machines, including slide projectors, VCR’s may be used provided that any accompanying audio is maintained at a level so as not to disturb other Exhibitors. 

18.     SMOKING:  No smoking will be allowed in the facility. 

19.     PARKING:  All Exhibitors will be required to park in the Exhibitor designated parking areas farthest from building entrances, the 44S Lot.  No exhibitor parking is permitted in the Founders Lounge Lot (Mezzanine Level).  Handicapped is permitted with proper license/window display.  Violators will be ticketed. Please watch for future bulletins to be sent to exhibitors on designated parking areas. 

20.     EXHIBITOR NAME TAGS/PASSES:  Exhibitors will be permitted to enter the exhibit building during the show with name tag/passes issued by the Association.  Exhibitors will be issued four (4) passes for one (1) exhibit site and six (6) passes for two (2) or more exhibit sites.  Additional passes may be purchased for $2.00 each and will admit the exhibitor all three days. Any exhibitor that does not have a name tag/pass will be asked to purchase a ticket into the show. 

21.     BUILD-UP DISPLAYS: Build-Up Displays are permitted on the Arena Level only. Construction in excess of eight (8) feet in height shall be permitted in any space on the arena floor only. 

22.     BANNERS/SIGNS: Head signs above 8’ height may be displayed if the backs of the signs facing away from the inside of the booth are blank or covered so as not to be objectionable to surrounding exhibitors.  All exposed parts of the exhibit, particularly backs of walls, must be finished so as not to be objectionable to other exhibitors or the Association.  

23.     EQUIPMENT:  All extra equipment needed in the booth (tables, chairs, etc.) will be contracted and paid for through the Association by January 31, 2009.  Expenses incurred through use of special equipment (forklift, etc.) will be contracted and paid through the Association by the exhibitor.  Exhibitors may bring their own carpeting, chairs, tables, etc.  Tables must be covered and skirted. 

24.     PRIZE DRAWING, AWARDS, ETC:  Exhibitors may be permitted to conduct prize drawings or make awards for signing of names and addresses.  Sign-ups for drawings should be located in exhibit booths so as not to impede the flow of traffic in main aisles.  Leads generated are only for the purpose of your business and may not be sold or otherwise distributed. 

25.     STAFFING OF EXHIBITS: All exhibits are to be staffed and are to be neatly maintained throughout the show. 

26.     COMPLIANCE OF REGULATIONS: The Exhibitor agrees that his exhibit shall be admitted and shall remain from day to day solely in strict compliance with the rules herein laid down. 

27.     EXHIBIT LOCATION: The Association reserves the right to alter locations of Exhibitors or of booths as shown on the official floor plan if deemed in the best interest of the show. 

28.     VIOLATIONS:  Any violations of any of the terms and conditions of these Rules and Regulations on the part of the exhibitors shall at option of Association annul the lease to occupy space and such exhibitor then will forfeit to the Association all monies which may have been paid.  Exhibitors in violation of rules during the Show will forfeit their right to register as a prior year exhibitor for the Year 2010 Home Show. 

29.     GENERAL:  All matters and questions not covered by these regulations are subject to the decision of the Association.  The Association may amend these rules and regulations at any time and all amendments that may be so made shall be equally binding upon publication on all parties affected by them as the original regulations. 

30.     CANCELLATIONS: Any exhibitor needing to cancel their space in the 2009 BA Home Show for any reason should notify the BA Office as soon as possible.  A 10% cancellation fee will be assessed. Refunds will not be made after January 30, 2009.

31.     MEMBERSHIP REQUIREMENTS: In order to receive the member rate for booth fees, application and payment is required by February 13, 2009, for approval by the Membership Committee.  If membership is not approved, all fees will be returned to the applicant.

32.     OUTSTANDING FINANCIAL OBLIGATIONS: All exhibitors must be in good financial standing with the builders association to participate in the Home Show. Any outstanding financial obligation will need to be resolved before a registration form will be accepted from an exhibitor with an outstanding financial obligation to the association.

33.     ADVERTISING:  The use of the word “sponsored by” or any such similar wording shall not be used in any advertising or promotions by exhibitors unless prior authorization has been received from the association.

34.     MEZZANINE PARKING SPACES: Tents, signs, and vehicles must be confined to the metered spaces, and not infringe on the passing lanes. Tents may not use stakes in the pavement, weights only. Electricity is not provided in metered spaces.

35.     PAYMENT OF FEES:  Exhibitor Registration forms will not be accepted without full payment by January 30, 2009.

2038 Sandy Drive,  Suite 100 State College, PA 16803 ● 814-231-8813

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